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Hiring

Melinda Hernandez is the point of contact for all of your hiring needs.

Research Assistants/Associates, Teaching Assistants/Associates are hired through a waiver process.

Provide the following information to Melinda at least three weeks before the desired start date:

  • Start date and end date
    • The start date must be a future date and allow enough time for the recruitment process to be completed and to get HR approval.  If possible, please use the beginning of a pay period.
  • FTE/hours per week
  • Bi-weekly pay rate & amount for semester or AY
  • Account number to pay from
  • Job description:  at least a few sentences long
  • The student should email Melinda their resume and cover letter as soon as possible so she can enter them into the system.
  • There are several approvals/verifications during the process that involve central HR and the Student Employment/Financial Aid Office, so this process will take at least two weeks to get someone hired.   
  • Students will receive their offer letter through the recruitment system and accept electronically towards the end of the recruitment/hiring process for their appointment to be processed in the payroll system. 
  • Research Assistant and Associate positions carry a tuition stipend and health insurance.
  • The student will be required to fill out a new employee payroll packet including an I-9 form within their first three days of employment and submit to ASU Human Resources (if they do not currently have an active position).

REMINDER:
RA and TA’s can only work a maximum of 20 hours per week during the academic year

Hourly Student Hiring

  • Requested Start date and expected end date
    • The start date must be a future date and allow enough time for the recruitment process to be completed and to get HR approval.  The student cannot start working until we have approval, which could take one-two weeks from the time we receive all of the information.
  • FTE/hours per week
  • Hourly pay rate
  • Account number to pay from
  • A brief job description (a few sentences is fine)
  • Qualifications:  Include very specific criteria including requirements if there are specific areas that they need to have prior experience in, please list.
  • If you have a hire in mind: 
    • You must tailor the qualifications to match the background of individual you want to hire and be sure to tell them they need to include these requirements on their resume/cv when they apply to the job. 
    • The student will need to apply to the job as soon as possible after it’s posted with their resume, cover letter and needs to add at least three references.
    • The student will be required to fill out a new employee payroll packet including an I-9 form within their first three days of employment and submit to ASU Human Resources (if they do not currently have an active position).
    • Student worker job postings must remain up for at least two days or until three applicants have applied before we can make a hire.
    • There are several approvals/verifications during the process that involve central HR and the Student Employment/Financial Aid Office, so this process will take up to two weeks if we are waiting for the student to apply or for other required information and approvals.
    • Students will receive their offer letter through the recruitment system and accept electronically towards the end of the recruitment/hiring process for their appointment to be processed in the payroll system. 

REMINDER:
International Students can only work a maximum of 20 hours per week during the academic year to include all positions they are employed in.  

For more information, please see:  https://cfo.asu.edu/hr-acafaq2  or send Melinda an email